Professional Quotation Format for Saudi Companies — Free Template and Guide

A professional quotation can make the difference between winning and losing a client in Saudi Arabia. In a market where relationships and professionalism matter deeply, having the right quotation format is essential. This guide provides the standard professional quotation format for Saudi companies, along with a free tool to create one instantly.

What is a Professional Quotation?

A quotation (also called a quote, estimate, or proposal) is a formal document provided to a prospective buyer before a transaction. It lists the proposed prices, terms, and conditions for specific goods or services. In Saudi Arabia, quotations are often used as the basis for contracts.

Essential Elements of a Professional Quotation

1. Company Letterhead Your company logo, name, CR number, VAT number, address, phone, and email should appear clearly at the top.

2. Quotation Number and Date Every quotation needs a unique reference number. Use sequential numbering like QTN-2026-001.

3. Client Information Full client name, company name, and contact details. For Saudi companies, include their CR number if known.

4. Itemized Pricing List each item or service with: - Description - Quantity - Unit price - Total price per line item

5. Subtotal and VAT Show the subtotal before VAT, then add 15% VAT, then the grand total.

6. Payment Terms Common terms in Saudi Arabia: - 100% upon completion (for small jobs) - 50% advance, 50% on completion - Net 30 or Net 60 (for established clients) - Milestone payments (for larger projects)

7. Validity Period Standard validity is 15-30 days in Saudi Arabia.

8. Terms and Conditions Delivery timeline, warranty, cancellation policy, and any other relevant terms.

Professional Quotation Format Example

``` [Company Logo] [Company Name] CR No. [Number] | VAT No. [Number] [Address] | [Phone] | [Email]

QUOTATION QTN-2026-001 | Date: [Date]

TO: [Client Name] [Client Company] [Client Address]

| # | Description | Qty | Unit Price | Total | |---|-------------|-----|-----------|-------| | 1 | [Service/Product] | 1 | 10,000 SAR | 10,000 SAR | | 2 | [Additional Item] | 5 | 2,000 SAR | 10,000 SAR |

Subtotal: 20,000 SAR VAT (15%): 3,000 SAR Grand Total: 23,000 SAR

Payment Terms: 50% advance, 50% on completion Validity: 30 days from date of issue

[Authorized Signature]

Thank you for your consideration. ```

Common Mistakes in Saudi Quotations

Missing VAT Breakdown All quotations in Saudi Arabia should show VAT separately. This is a legal requirement.

No Validity Period Without an expiration date, clients may hold your quotation indefinitely while prices change.

Vague Scope of Work Be specific about what's included and what's not. This prevents scope creep and disputes.

Create Professional Quotations Instantly with InvoicePlus

InvoicePlus offers a free quotation builder designed for Saudi companies: - Professional templates with your branding - Automatic 15% VAT calculation - Sequential quotation numbering - Bilingual Arabic/English support - PDF download - Convert quotations to invoices with one click

Stop using Word documents. Create professional quotations in minutes with InvoicePlus.

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